Accountancy has not changed much since it started and the introduction of computers made life a whole lot better.  Well that is a drop in the ocean as far as we are concerned to what cloud computing can do for your business and our industry.

The thing is we (that is the royal we of the accountancy profession) have always banged on about being ‘proactive’ and a trusted advisor to small business owners but without having the key data (and I’m not  just talking finance) in a timely fashion you can’t be.  For the last couple of hundred years we’ve been talking total bollocks.  That was until now.

We’ve been working with Xero for a couple of years now and have to say it did and has been the sole contributor to us still being in business.  Not from a financial point of view but from a being bored and tired of what we had to do on a daily basis for clients.  Charging people to do work that they don’t want to do and neither did we has changed now.  We love doing what we do and here are our top reasons why.

WARNING: In reading this blog we may come across as a bit grumpy, we’re not.  Writing the benefits of Xero stirred up a lot of emotions in me about how tough life was growing up with it.  I thought I had gotten over the lost hours of my life fulfilling tedious tasks and charging clients for it but I just guess the scars run deeper than I thought.

You may also wish to read our blog on Top Xero Features.

Xero Benefits

24/7/365

Tired of being chained to your desk?

Work where you want, when you want.  You do of course need an internet connection but where these days do you go where there isn’t one and if there isn’t you went there because there wasn’t.  If you know what I mean.

Working online means you can be more efficient with your time and get the important things done when they need doing not when ‘I’m back in the office’.

A change is as good as a break so working from somewhere different once in a while will aid productivity and gives you and your staff flexibility to enjoy life.

Collaboration

Sharing is caring.

Working in real time with your advisors means you get support and guidance based on timely, relevant and accurate information.  The decision making process is easier and quicker giving you what you need when you need it not in 3 weeks time.  This also helps keep the costs under control as the work is completed quicker and in most cases Xero Partners bundle support into your monthly subscription so ‘the clock is ticking’ does not apply.

Security

Having all of you accounting data on a laptop which you leave in the car when you nip to the shop or pub after work is not secure.

Likewise backing up your data to a USB which you just leave lying around the place doesn’t quite cut it either.  Office fire anyone?  How long would it take you to recover from that one?  As long as it would take you to log in online from another computer as far as Xero is concerned.

Working online is secure otherwise the banks would not allow you to do online banking.  There are always pitfalls but having people like Xero looking after your data is much better than your laptop, USB or dusty old server.

For full specifications check out Xero Security.

Dashboards

The advancement in Dashboard technology means you always have your finger on the pulse.  No more running reports to get access to the key data especially when 50 other people are logged on to your desktop software and you can make a round of drinks in between.

Xero brings the key data direct to you on one screen.  Make decisions in an instance with up to date data.  Easy navigation around the whole system working from within the Dashboards makes using the system a breeze.

Support/Training

‘It only has email support’

You bet your ass it only has email support.  If I had to spend another minute on a phone call smashing myself in the face with a phone as the idiot technician at the end of the phone walked me through the myriad of options to correct my problem to work out that they were giving me help for a different version…………………….

I have never had cause to contact Xero Support more than once for an issue.  I have received an answer to my questions which answered my question first time.  I cannot quantify in words how helpful that is.  Sounds basic and simple I know but think about the wasted time on the phone, the frustration, the anger and ultimately the unresolved issue that you have worked around for the last 5 years.

It doesn’t have to be like that and Xero know it and have built a product around it.  They know how important you are and how important our relationship is with you.  They even give you lots of free help and support in the guise of Xero U and Xero TV.

IT

No IT geeks required.

How many man hours are wasted per annum upgrading your accounting software from those disks sent out in the post?  I don’t know either but it is time best spent doing something else.

Is your accountant on a different version of Sage than you?  Thought so so you need to upgrade which costs you money.  You can’t get the disk to work so after a day of wrestling with the server you give up and call in the big guys – the IT support company.  This costs you more money and wastes more time.  Your server and PC’s are not running with enough memory for the latest power hungry desktop accounting software and need upgrading.  That new member of staff needs connecting to the data on the server.  Your costs are spiraling out of control and you are losing the will to live.

The you wake up and realise it was just a nightmare you use Xero and there are no installations or upgrades as it is all taken care of in the background.  You, your staff and your accountant all share the same data and version of the software meaning the world is a better place to do business.

PAYG

Accountancy software that does not cost the Earth.  A simple monthly subscription with no upfront costs, no set up fees, no initial configurations costs, no training costs.  Simplicity at its best.

Need additional users no problem the cost is still the same with no expensive upgrade fees or activation codes.

This saves you time money and aids your cash flow, sounds pretty good to us.

Xero Addons

I never used to like computers now I love them and what they can do.  Finance and accounting is at the core of what every business does each decision made will impact on the accounting transactions somewhere along the line.

Stop paper pushing, stop double handing, stop triple posting.  Get your staff to add real value to your business products and services by linking your core functions and software together and make finance an entryless activity.  There are over 350+ integrations which is growing weekly, which means other businesses are also starting and growing.

This is not waffle or the future it is now.  Check out the Xero Addons page to find out what you could be doing.

Xero Partners

We are part of something much bigger and better.  Xero go to great lengths to make us feel important and it works.  They have created loyalty between us and them but most importantly between Partners.  Most traditional accountancy firms see other accountants as the enemy.  We see other Xero Partners as our comrades and traditional accountants as the enemy.  That means we actually speak to one another (oh yes scary isn’t it), support one another and mots importantly of all share.  We share best practice which means we learn and grow and our clients, staff and partners all benefit from this enhanced expertise.

As you can probably tell we are happy campers with our choice of online accounting software.  If you find doing your books a chore then switch.  It is not as hard as people will have you believe.

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